NOTICE OF PRIVACY PRACTICES

 


THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US.


OUR LEGAL DUTY

We are required by applicable federal and state law to maintain the privacy of your health information. We are also required to give you this Notice about our privacy practices that are described in this Notice while it is in effect. This notice takes effect (04/01/03), and will remain in effect until we replace it.

We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our Notice effective for all health information that we maintain, including health information we created or received before we made the changes. Before we make a significant change in our privacy practices, we will change this Notice and make the new Notice available upon request.

You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice


USES AND DISCLOSURES OF HEALTH INFORMATION

We use and disclose health information about your for treatment, payment, and healthcare operations. For example:

Treatment: We may use or disclose your health information to a physician or other healthcare provider providing treatment to you.

Payment: We may use and disclose your health information to obtain payment for services we provide to you.

Healthcare Operations: We may use and disclose your health information in connection with our healthcare operations. Healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of healthcare professionals, evaluating practitioner and provider performance, conducting training programs, accreditation, certification, licensing or credentialing activities.

Your Authorization: In addition to our use of your health information for treatment, payment or healthcare operations, you may give us written authorization to use your health information or to disclose it to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosures permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot use or disclose your health information for any reason except those described in this notice.

To Your Family and Friends: We must disclose your health information to you as described in the Patient Rights section of this Notice. We may disclose your health information to a family member, friend or other person to the extent necessary to help with your healthcare or with payment for your healthcare, but only if you agree that we may do so.

Persons Involved in Care: We may use or disclose health information to notify, or assist in the notification of (including identifying or locating) a family member, your personal representative or another person responsible for your care, of your location, your general condition, or death. If you are present, then prior to use or disclosure of your health information, we will provide you with an opportunity to object to such uses or disclosures. In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgment disclosing only health information that is directly relevant to the person’s involvement in your health care. We will also use our professional judgment and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical supplies, x-rays, or other similar forms of health information.

Marketing Health-Related Services: We will not use your health information for marketing communications without your written authorization.

Required by Law: We may use or disclose your health information when we are required to do so by law.

Abuse or Neglect: We may disclose your health information to appropriate authorities if we reasonably believe that you’re a possible victim of abuse, or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others.

National Security: We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional institution or law enforcement official having lawful custody of protected health information of inmate or patient under certain circumstances.

Appointment Reminders: We may use or disclose your health information to provide you with appointment remainders (such as voicemail messages, postcards, or letters).


PATIENT RIGHTS

Access: You have the right to look at or get copies of your health information, with limited exceptions. You may request that we provide copies in a format other than photocopies. We will use the format you request unless we cannot practicably do so. (You must make a request in writing to obtain access to your health information. You may obtain a form to request access by using the contact information listed at the end of this Notice. We well charge you a reasonable cost-based fee for expenses such as copies and staff time. You may also request access by sending us a letter to the address at the end of this Notice. If you request copies, we will charge you 10 cents a copy for each page, postage if you want the copies mailed to you. If you request an alternative format, we will charge a cost-based fee for providing your health information in that format. If you prefer, we will prepare a summary or an explanation of your health information for a fee. Contact us using the information listed at the end of the Notice for a full explanation of our fee structure.)

Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain other activities, for the last 6 years, but not before April 14, 2003. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests.

Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency).

Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or to alternative locations. (You must make your request in writing). Your request must specify the alternative means or location, and provide satisfactory explanation how payments will be handled under the alternative means or location you request.

Amendment: You have the right to request that we amend your health information. (Your request must be in writing, and it must explain why the information should be amended.) We may deny your request under certain circumstances.

Electronic Notice: If you receive this Notice on our Web site or by electronic main (e-mail), you are entitled to receive this Notice in written form.


QUESTIONS AND COMPLAINTS

If you want more information about our privacy practices or have questions concerns, please contact us.

If you are concerned that we may have violated your privacy rights, or if you disagree with a decision we made about access to your health information or in response to a request you made to amend or restrict the use or disclosure of your health information or to have us communicate with you by alternative means or at alternative locations, you may complain to us using the contact information listed at the end of this Notice. You also may submit a written complaint to the U.S. Department of Health and Human Services. We will provide you with the address to file your complaint with the U.S. Department of Health and Human Services upon request.

We support your right to the privacy of your health information. We will not retaliate in any way if you choose to file a complaint with us or with the U.S. Department of Health and Human Services.

Contact Us

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View our privacy policy

Locations
Trapnell Orthodontics -
Payson Office

1107 S. Hwy. 198
Payson, UT 84651
Call: (801) 465-2541

Trapnell Orthodontics -
Spanish Fork Office

89 W. 900 N.
Spanish Fork, UT 84660
Call: (801) 798-8343

Trapnell Orthodontics -
Springville Office

187 E. 400 S.
Springville, UT 84663
Call: (801) 489-9475

Trapnell Orthodontics -
Provo Office

3610 N. University Ave, Ste 175
Provo, UT 84604
Call: (801) 344-8887
Testimonials
  • We have been with Trapnell Orthodontics for many years. Every member of my family including mom and dad have had braces with them. Love Love Love them.
    —Barbara A.
  • I truly love Trapnell Orthodontics. I've had nothing but great experiences every time I go in for my appointments. The staff is very polite and considerate and always try to squeeze me in to switch my bands when I need to. Also they were more than happy to come in on holiday for me when my wires popped out. And Dr. Trapnell is an amazing Orthodontist that truly cares for each of his patients' needs. If you aren't going here, you're missing out.
    —Megan V.
  • I was a non-traditional patient of Dr. Jeff. I had some severe hurdles to overcome and Dr. Jeff was very positive and hopefully optimistic that we could repair my issues. Thanks to his expertise and patience my issues we're completely and miraculously resolved! My smile is now what I wanted it to be thanks to the very professional care I was given. It's always an extreme pleasure to go to the office, to be greeted by name and hugs! I highly recommend the services and expertise of Trapnell Orthodontics...they are world class in my book!
    —Michelle C.
  • Professional and friendly staff. Dr. Jeff Trapnell remembers his patients personally. Very efficient and short waiting time. Both my daughters have their braces done here.
    —Qingyuan L.
  • These guys are the best! Seven happy kids, seven perfect smiles, seven very positive experiences! Thanks Trapnell Orthodontics!
    —Elizabeth R.
  • Great Orthodontist and team at Trapnell Ortho
    —Steve C.
  • We love Trapnell orthodontics! Already seeing great results in less than a year. Dr. Trapnell and staff have always been so kind and professional. Would definitely recommend them:).
    —Ashley S.
  • Five of our 7 children have received orthodontic treatment at Trapnell Orthodontic's Provo location. Our last two children are almost ready to get braces, and we will be taking them there, too. We have loved the work that has been done and the final outcome has always been perfect. The employees have always been friendly, and appointments times have always been easy to get that fit my schedule. We have had nothing but an exceptional experience in every way.
    —Karen S.
  • The best Orthodontics care I've ever received. My teeth were crooked, and possibly could have deformed my upper mouth. All it took were some retainers to fix my teeth. They work so well. The staff is adept at what they do, friendly, and understanding. Dr. Trapnell himself is a wonderful man who makes his workplace feel welcoming. Best care ever. Highly recommended!
    —Aegis R.
  • Great staff. Friendly doctor and understanding too. No one is trying to push you treatment to make more money. I am very happy with the services here.
    —Alexandre O.
  • Excellent service with a very kind and personal touch. 3 out of 4 kids got their braces here and I wish we would have been here for the 4th one. Thank you Trapnell!
    —Michael T.
  • Probably the best Orthodontist ever!!!!! Not only is he very professional, but he's "real"!!! What I mean by that, is he knows what's up with kids now a days. He is realistic. He is friendly and funny and my son loves that about him. It's not just another trip to the Ortho. They make it fun and enjoyable and entertaining. My son loves the "good brushing" competition every month they do. It's a very positive and fun way to keep the kids brushing well and taking good care of their teeth. The staff there is very friendly and professional. They are always ontime!!!! I hate going to the doctor or dentist or Ortho and spending more time waiting for the doctor than the actual time it takes for him to work on you or for him to see you. They are always ontime and fast. I love that!! Their office is always very clean and nice. Their prices are very reasonable! If you have any reason why you can't afford their care that your child needs, let them know, and they will work with you. They are very good with making "life" work. They know what happens to everyone at certain times of life. Dr. Trapnell is also very educated and smart when it comes to your teeth. I have asked him questions that are not even related to his field of expertise and he has helped me with the answer and explained things to me very well. I put all my trust in him and his staff. They are by far the best around!!!!!
    —Quinn F.
  • Great with the kids, and does good work! Very nice staff
    —Laura J.
  • Dr. Trapnell is great! He continues to answer my many questions and put my mind at ease. His assistants are kind, efficient, and gentle. The front desk lady is a scheduling master. She is welcoming and always has a smile on her face. Thank you for all of your help!
    —Theresa E.
  • They always take me back right away and I'm almost done with my braces! Thanks Dr. Trapnell!!
    —Sabrina R.
  • Very nice, friendly, and efficient! My son got his braces off today and they look awesome!
    —Michelle E.
  • An A.M.A.Z.I.N.G office and staff. I'm super impressed. I'm so thankful we chose Dr. Trapnell for our children's braces.
    —Shawn L.
  • Such a great experience, loved everyone at the office and I LOVE the way my teeth turned out!
    —Kolbi S.